This is a full time position based in Nottingham and the closing date for applications is Friday 30/10/09.

The role responsibilities include:
-Manage the Director's diary on a daily basis and keep informed of any new appointments/changes made:
a.Ensure meetings are arranged and entered in the diary, and any clashes are dealt with appropriately
b.Provide all details eg agendas and papers, and information on how to get to venues etc. to ensure arrival is on time, at the right place, and with the appropriate information
c.Use own initiative to co-ordinate arrangements eg meetings/travel
-Organise internal and external meetings at all levels eg sending invites and meeting agenda etc. to appropriate attendees, booking a suitable room, arranging refreshments where necessary.
-Manage emails effectively especially when the Director is away from the office, flagging any urgent issues and responding/delegating where appropriate.
-Effectively and efficiently manage all postal mail on a daily basis to ensure the relevant person responds to mail. All incoming mail is logged and a copy is filed of all outgoing mail.
-Maintain effective filing systems, archiving files when necessary.
-Arrange travel for the Director and the Nottingham-based Tax team eg accommodation, flights and rail tickets, ensuring that the best routes and times are chosen.
-Record holidays and sickness for the Director and the other members of the Tax team, making the Director aware if more than 2 members of the team request the same holiday.
-Organise for expense claims for the Nottingham-based Tax team to be processed.
-Organise the processing of all invoices for payment, and record on budget spreadsheet.
-Build relationships with secretaries and other appropriate people around the business.
-Provide a secretarial service