Your role will be to provide PA and administrative support to the HR Director and direct reports as required. Key responsibilities will include:-

Co-ordinating diaries - arranging internal and external meetings, booking conference rooms, catering, conference calls, making travel arrangements and hotel bookings

Monitoring inbox on a daily basis, ensuring emails can be delegated or dealt with immediately

Attending meetings and taking minutes/summary of actions as required as well as circulating agenda plus enclosures in advance

Attending confidential investigations and taking minutes

Assisting with producing, maintaining and tracking employment related documentation for company executives

Assisting with the coordination and production of HR monthly management reports

Maintaining an accurate filing system for HR Director

Undertaking confidential research for HR Director as required

Answering telephones, screening calls and redirecting queries

Producing monthly expense claims for Director

Maintaining Departmental leave records and weekly movement sheet

Ordering stationery

Raising purchase orders and exceptional payments and assisting the HR director with tracking of HR spend against budget

Promoting an effective safety, health and environment culture, to ensure a safe and healthy working environment within area of operation

The successful applicant will be an experienced PA with experience of supporting senior members of management. You should be confident and professional in handling both internal and external relationships and be highly organised, paying particular attention to detail. You should have competent IT skills including Word, Excel and Outlook and should have a good standard of grammar and spelling. Discretion and respect for all confidential and sensitive matters is essential and you should be capable of using your own initiative and working under pressure. This is an 8 month contract (maternity cover) and is paying 20-25K (pro rata)

To apply for this position, candidates must be eligible to live and work in the UK

Matchtech Group Plc is acting as an Employment Business in relation to this vacancy.