Description: If you are a finance and accounting leader with non-profit passion and experience, let's start a conversation. We are looking for a Chief Financial Officer ("CFO") to lead the finance and accounting functions that are critical to realizing the mission and vision of Mary's Place. If you have CFO level experience or if CFO is your next right step after successfully leading as a Finance Director or Controller in a non-profit organization, we want to meet you. As a key member of two Leadership Teams (Strategic and Implementation), the right candidate must possess a commitment to Mary's Place's mission, values, and culture.
In collaboration with the Chief Executive Officer ("CEO"), the CFO will provide strategic leadership to the organization and communication with the Board. The CFO will be responsible for the entire range of financial activity in the Agency including financial and accounting functions. The CFO will develop and implement policies and procedures on fiscal and accounting matters, banking, and disbursement of funds. The CFO is also responsible for evaluating the effectiveness of systems, reporting and controls and providing on-going feedback to the CEO and the Board of Directors from a risk management perspective. The CFO will be expected to be a key decision-making member of the leadership team.
The CFO actively engages in Mary's Place racial equity work - striving for equitable outcomes and taking responsibility for creating, maintaining, and affirming communities for people of color, immigrants, and refugees, trans and gender-non-conforming people, and other populations who routinely encounter systemic oppressions.
This is a full-time, salaried exempt executive position with the flexibility to work some weekends, evenings, and holidays to meet the demands of the job. This position reports to the Chief Executive Officer and the annual salary range is $180K-$195K based on experience.
Key Responsibilities
Strategic Leadership (30%)
Participate on the Strategic Leadership Team
Work with CEO on strategic planning and annual operating plans
Lead the annual budget process
Prepare reporting and presentations for the Board
Support the Finance Committee of the Board
Provide resources and support for annual external audit process
Coordinate closely with external tax advisors to facilitate the preparation, finalization, and timely submission of the IRS Form 990; ensure accuracy and completeness of financial data used in both audit and tax filings.
Lead policy and procedure development, review and revising for all policies that relate to financial and accounting compliance and best practices
Support leadership teams and organization on financial and risk management matters
Team Leadership and Management (15%)
Coach, develop, and support finance team
Set clear expectations and provide direction to finance team
Communicate frequently and provide coaching and support in performance of job duties
Provide growth and development opportunities to finance team members
Co-lead Implementation Leadership Team with COO
Accounting and Financial Reporting (20%)
Ensure the general ledger is maintained accurately
Manage banking relationships and ensure bank accounts are reconciled timely and accurately
Provide financial reporting as required for internal and external purposes
Prepare and analyze financial statements
Ensure all tax and compliance reporting is completely timely and accurately
Work with external auditors to maintain standards, processes, policies and procedures
Communicate financial standing in numbers and meaning to all stakeholders
Accounts Payable and Direct Client Assistance (10%)
Oversight of the AP function and the administration of all types of payments
Oversight of the Direct Client Assistance (DCA) payment processing and reporting functions
Ensure payment accounts are reconciled, balanced and reported
Ensure communication and coordination with Program teams
Banking and Cash Management (15%)
Oversee the organization's banking activities and actively manage cash flow to ensure it meets organization needs
Manage banking relationships and ensure bank accounts are reconciled timely and accurately
Manage the invoicing process to ensure funds are received in a timely manner
Manage the negotiation and execution of organization contracts with funding sources, vendors, and collaborative service providers
Payroll and Benefits (5%)
Provide oversight and support to payroll staff to ensure the bi-weekly payroll is processed accurately and timely
Ensure all related payroll tax reporting and compliance is completed timely and accurately
Oversee employee benefits administration
Grants Accounting and Administration (5%)
Oversee grant proposal planning and review in coordination with Development team
Manage accounting and administration of grant process, grant awards and contracts
Provide accurate and timely grant reporting for grant compliance
Provide support and training to Program teams involved in Grant process
Requirements: Qualifications:
The ideal candidate will have a CPA and/or master's degree with at least 10 years of experience in management or leadership capacity including non-profit organizations of similar size and complexity
Prior non-profit accounting and financial management experience is required at the Controller, Director or CFO level is required
Prior experience as a member of an executive management team is required
Prior experience leading a team and managing people is required
Prior experience leading a financial systems conversion project is required
Prior experience working with a Board of Directors is required
A strong commitment to centering equity, social justice and a passion for Mary's Place's mission
Skills Needed:
Ability to effectively work under pressure in a deadline driven environment taking responsibility for commitments and deliverables while demonstrating a high degree of accountability
Demonstrated ability to maintain multiple priorities and deadlines, prioritize effectively, communicate effectively to stakeholders when priorities change
Effectively lead and manage all aspects of the financial/accounting functions in a non-profit organization of similar size and complexity
Compelling communication and influencing skills, a strong work ethic, impeccable integrity, and commitment to working collaboratively
Superior critical thinking capabilities and experience developing and implementing strategic plans and overseeing major initiatives and projects
Protect the confidentiality of sensitive information by learning and following all relevant policies and protocols and using sound judgment in the handling and sharing of that information
Highly motivated, resourceful, flexible, and possesses a positive attitude
Exhibits compassion and empathy; works well with people from all ethnic, social, economic, and sexual orientation backgrounds
Attention to detail, interacting with others in-person and virtually, using critical thinking skills to strategize, develop and implement business plans, create, and edit documents, listen, and participate verbally at meetings
Proficient with accounting systems including MIP, Quick Books Online
