Essential Duties and Responsibilities
The Data Capture Assistant performs a variety of tasks to support the efficient and accurate flow of projects within the department. Responsibilities include, but are not limited to:
Data Deliverables: Prepare and update client deliverables, including: Excel files that track survey returns in project-specific formats Project-specific data files containing raw survey data in Excel and Text Pad Survey images and/or PDFs of project-related mail Deliver data securely using approved transfer and encryption software Mailroom Production Support: Assist with production tasks to ensure smooth and accurate project flow Learn and execute dozens of multi-step, project-specific processes Survey Scanning & Processing: Upload scanned survey images into data capture software, using project codes and routing them to correct scanning templates Scan high volumes of surveys using Fujitsu fi-6800 scanner Prepare surveys for scanning (remove staples, flatten creases, etc.) Scan documents into version-specific templates, following project rules and memorizing survey versions across multiple projects Track scanned documents using clipboards and batch slips Perform quality checks on imported batches and label according to process requirements Organize scanned work by project on designated worktables Keep scanner and scanning station clean Project Setup Assistance: Support the Data Capture Supervisor with survey project setup, including: Create data layouts in client-preferred formats Update scanning templates for survey version changes Test programming to ensure accuracy and efficiency Follow a multi-step project launch checklist (e.g., scanner clipboards, mailroom labels, blank survey scans) Perform data quality checks Database & Tracking: Accurately and efficiently enter data into a variety of internal tracking databases Support Data Capture and Mailroom teams to ensure deadlines are consistently met
Non-Essential Duties
Data entry of numeric, alphabetic, and alphanumeric survey responses Other related tasks as assigned by management
Experience Requirements
Proven experience meeting project deadlines in a team environment Working knowledge of Microsoft Outlook, Word, and Excel
Required Skills
Strong organizational skills and attention to detail Effective problem-solving abilities Ability to multi-task in a dynamic environment Clear written and verbal communication skills Flexibility and adaptability to change Accuracy and efficiency in data input Ability to perform under pressure and meet deadlines Quick learner with strong teamwork skills
Physical Requirements
Ability to sit and stand for long periods Operate a computer and scanning equipment Lift up to 40 pounds Stand for extended periods during high-volume scanning days Sit for extended periods when performing mailroom tasks
Compensation details: 22-25 Hourly Wage
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