WORK OPTION: The NBA currently provides eligible employees the option of working remotely one day per week.
Position Summary
The NBA's Corporate Services team is looking for a proactive and highly organized Project Coordinator to support our meetings, productions, and internal events. This role is perfect for someone who thrives in a fast-paced environment, has excellent coordination skills, and brings a sharp eye for budgeting and actualization.
You’ll work closely with senior leadership to ensure flawless execution of projects—from tracking costs and managing timelines to collaborating with vendors and legal teams.
Major Responsibilities
Budgeting & Actualization
-Manage and track project budgets from start to finish
-Actualize costs and ensure timely payment of all vendors
-Handle contract execution, insurance (COIs), and legal paperwork
-Reconcile expenses and close out jobs with accurate reporting
Project & Event Coordination
-Schedule meetings, coordinate travel, and book accommodations
-Organize and ship supplies, equipment, and merchandise
-Prepare crew lists, scripts, rundowns, and production documents
-Maintain production calendars and final documentation archives
Event & Shoot Support
-Support event execution and quality-control AV setups
-Attend site visits, vendor meetings, and pre-production walkthroughs
-Complete shoot paperwork and coordinate with Facilities and Legal
-Assist with staffing, logistics, and on-site coordination
Process & Performance Improvement
-Schedule and run post-project recap meetings
-Maintain organized files and improve standard operating procedures
-Research new vendors and streamline internal workflows
-Submit and track all invoices and expenses
Required Education/Professional Experience
-Bachelor’s degree in Film, Communications, Marketing, Event Management, or related field (preferred)
-2+ years of experience in project coordination, production support, or event logistics
Required Skills/Knowledge Attributes
-Familiarity with production/event workflows and cross-functional teamwork
-You’re a natural project manager—detail-oriented, efficient, and collaborative
-Strong budgeting and cost-tracking skills
-The ability to juggle multiple deadlines and priorities
-A flexible, team-first attitude with a proactive mindset
-Excellent communication and organizational skills
-Proficiency in Excel, Word, Google Docs, and budgeting tools
Salary Range: $32.50/hour
Job Posting Title: Project
We Consider Applicants For All Positions On The Basis Of Merit, Qualifications And Business Needs, And Without Regard To Race, Color, National Origin, Religion, Sex, Gender Identity, Age, Disability, Alienage Or Citizenship Status, Ancestry, Marital Status, Creed, Genetic Predisposition Or Carrier Status, Sexual Orientation, Veteran Status, Familial Status, Status As A Victim Of Domestic Violence Or Any Other Status Or Characteristic Protected By Applicable Federal, State, Or Local Law.
The NBA is committed to providing a safe and healthy workplace. To safeguard our employees and their families, our visitors, and the broader community from COVID-19, and in consideration of recommendations from health authorities and the NBA’s own advisors, any individual working onsite in our New York and New Jersey offices must be fully vaccinated against COVID-19. The NBA will discuss accommodations for individuals who cannot be vaccinated due to a medical reason or sincerely held religious belief, practice, or observance.
