Job Title:
Regulatory Affairs Administrative Assistant
Work Place Flexibility:
Hybrid
Legal Entity:
Entergy Services, LLC
*This is a hybrid position located in Little Rock, AR. The official title will be Asst-Administrative III (S) or Asst-Administrative Sr (S) depending on the candidate’s qualifications and experience *
*This position requires EEI SASS Testing (see job description for more information ). If you have already taken and received a score of "Test Recommended" please note this on your resume and acknowledge in application questions. Please ensure your email address and mobile number are accurate in your profile as this will be our method of communication. Keep in mind that the testing invitation may be routed to SPAM or Junk by your email system *
JOB SUMMARY/PURPOSE:
This position will coordinate all legal secretarial and administrative support to four experienced in-house lawyers with active regulatory litigation dockets. Responsibilities typically include the day-to-day operations of the office; maintaining files and calendaring ongoing and new proceedings; scheduling, handling incoming & outgoing mail; answering and directing telephone calls, making travel arrangements; and processing various requests through internal systems.
JOB DUTIES/RESPONSIBILITIES:
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-Provide daily administrative support to four experienced regulatory lawyers handling administrative proceeding and non-litigation matters on behalf of the company.
-Prepare formal correspondence and routine documents with minimal direction and supervision.
-Prepare spreadsheets, interoffice correspondence, and copies.
-Excercise self-discipline in oversight of daily activities.
-Provide regulatory hearing assistance including preparing draft documents, witness lists, exhibit lists, preliminary reports, status reports, etc.
-Assist in scheduling witness hearing preparation, gather documents and assist in preparation for same, and arrange court reporters.
-Handle attorney calls and mail.
-Prepare trial binders and provide hearing/trial support.
-Document and file management, including organizing, indexing and filing documents, as appropriate.
-Manage attorneys’ calendars for deadlines and scheduling orders.
-Provide attorneys with advanced notice of upcoming deadlines, meetings, etc.
-Prepare and track litigation hold letters.
-Input, retrieve and manage electronic documents on the department drives.
-Proofread and edit documents.
-Analyze & compile data in form required by attorneys (e.g., charts, etc.).
-Become knowledgeable about issues in, and contents of, assigned cases and files.
-Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues.
-Be proactive in forwarding work issues to the appropriate lawyers/supervisors.
-Maintain well-organized and detailed filing system for legal entity management and business records and support compliance with applicable record retention policies.
-Monitor scheduling communications; schedule events, travel arrangements and departmental meetings; and arrange conference calls, and meeting facilities.
-Navigate internal systems to process timesheets, office supply orders, expense reports, etc.
-Add and update new matters and information in electronic data system.
-Process expense reports and input time worked into payroll system.
-Process invoices for payment in electronic data system including inputting new vendors. Communicate daily with internal and external business contacts, other attorneys and commission personnel.
-Assignments may involve overtime hours.
-Regular attendance is essential; some remote work involved and requires self discipline to stay on task.
-Prepare binders and other administrative/litigation support.
-Help litigation attorneys process child support claims.
-Work with multiple departments.
MINIMUM REQUIREMENTS:
Minimum education required of this position:
Vocational training, apprenticeships or the equivalent experience in related field
Minimum experience required of this position:
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-Asst-Administrative III (S) - 4-6 years of relevant work experience required.
-Asst-Administrative Sr (S) - 6-8 years of relevant work experience required.
-*Must be EEI SASS Test Recommended*
Minimum knowledge, skills and abilities required of the position:
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-Advanced skills in Microsoft Office: Word, Excel, Outlook and PowerPoint; pre-existing knowledge of internal Entergy systems is a plus.
-Excellent written and oral communication skills and the ability to communicate effectively and in a professional manner.
-Ability to work quickly and accurately under deadlines/pressure.
-Strong problem-solving skills and the ability to multi-task and work productively and independently as a member of multi-disciplinary team.
-Ability to work with others at all levels.
-Attention to detail.
-Regular and reliable attendance.
-Assignments may, but do not normally include overtime and/or weekend hours.
-Perform work outside of these duties, as needed, for storm duty, restoration or other emergency events.
Any certificates, licenses, etc. required for the position:
Must be EEI SASS Test Recommended
#LI-TR1
#LI-HYBRID
Primary Location: Arkansas-Little Rock Arkansas : Little Rock
Job Function: Professional
FLSA Status: Nonexempt
Relocation Option: No Relocation Offered
Union description/code: NON BARGAINING UNIT
Number of Openings: 1
Req ID: 120649
Travel Percentage:Up to 25%
An Equal Opportunity Employer, Minority/Female/Disability/Vets. Please click here to view the EEO page, or see statements below.
EEO Statement: The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.
Accessibility: Entergy provides reasonable accommodations for online applicants. Requests for a reasonable accommodation may be made orally or in writing by an applicant, employee, or third party on his or her behalf. If you are an individual with a disability and you are in need of an accommodation for the recruiting process please click here and provide your name, contact number, the accommodation requested and the requisition number that you are requesting the accommodation for. Employee Services will contact you regarding your request.
Additional Responsibilities: As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.
Know Your Rights: Workplace Discrimination is Illegal
The non-confidential portions of the affirmative action program for individuals with disabilities and protected veterans shall be available for inspection upon request by any employee or applicant for employment. Please contact HRComplianceentergy to schedule a time to review the affirmative action plan during regular office hours.
WORKING CONDITIONS:
As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.
Please note: Authorization to work in the United States is a precondition to employment in this position. Entergy will not sponsor candidates for work visas for this position.
