The Tender Management Specialist supports facilitating the RFQ/P/I (tender) process for accounts
across multiple modes and geographies. This role acts as a bridge between the commercial
resources on an opportunity and the procurement, product expertise necessary to win, retain,
and/or grow the business of global forwarding revenues and volumes.
KEY ACCOUNTABILITIES
Supports
the RFQ/P/I (tender) qualification process for new and existing customer
opportunities.
•
Indirectly
attends to
pricing teams and inputs from a variety of stakeholders to the
scope
and schedule of a tender
•
Prepare the commercial and operational aspects of the tender, ensuring
all services are
included in the final proposal to the
customer.
•
L
ead collaboration and communication efforts with global stakeholders to optimize
tender
strategy.
•
Collaborates in tracking
risks and propose mitigations alternatives throughout the tender
process.
•
Create professional written responses to RFI’s and RFP’s, addressing client’s
o
bjectives.
•
Ensure timely delivery of compliant and commercially sound
tenders.
•
Consult customers and global network on optimized tender management
practices.
•
Review global pricing with product managers to ensure optimal pricing is applied
for each
lane.
•
Arrange all post bid reviews with leadership and commercial resources, post
contract
award.
About the Role
How you will contribute
-Prepare, develop and maintain location budgets for plant locations including key metrics and volume tracking and providing timely financial analysis of operating results in terms of costs, budgets, operating policies, trends and incremental profit opportunities.
-Monthly analytical review, balance sheet account reconciliations, variance analysis and monthly reporting packages and preparing content and participating in monthly and quarterly operations reviews.
-Developing and implementing an annual budget process, monthly forecast methodology and daily/weekly P&Ls for plant manager while providing input and reviewing key data points for daily, weekly and monthly operational metrics of plant.
-Conducting cost model analysis for justification of in-sourcing and out-sourcing decisions, plant equipment transfers and new business proposals and assisting in developing internal control policies, guidelines and procedures for activities such as budget administration, cash and credit management and accounting in line with company procedures, practices and SOX compliance.
-Developing annual capital expenditure budget and forecast with management team in addition to assisting with all quarterly and year-end audit requirements such as: publishing accurate month end financials reviewing monthly close for your location and providing support for monthly journal entries required including revenue, MHE, supplies, temp labor, travel, etc.
-Review, approval, support and tracking of spend of all capital expenditures that relate to assigned locations and review of financial summaries and all supporting detail with engineering, ops and business development
-Tracking of actual results and identification of deviations to assumptions per pricing and ongoing modeling of updates to new business as scope changes occur and accurately reporting of new business to operation and business development and within SAP while tracking of launch budgets associated with new business
-Correct accounting for new business in line with accounting manual in addition to ownership of all Accounts receivable, latest status and next steps for assigned customers and locations and identification of escalation contacts within customer AP group as well as internally within business and initiate communication and resolution of issues.
-Prepare monthly package and coordinate review of location financial results with operations and Director/VP of finance with explanation of variances to mid-month, LV, budget, etc.
-Ownership and tracking of all fixed assets and leases within your location including updates to ZLAM, asset tagging, understanding of lease end dates and future investment in leases and fixed asset strategy.
-Other duties as assigned
Your Key Qualifications
-Minimum of a Bachelor’s degree in Finance or Accounting
-Experience in a hands-on, operationally focused finance role previously
-Experience in a warehousing environment preferred
-SAP & BPC experience highly desirable
-Knowledge of principles and practices used in accounting
-Proficient in Microsoft Office tools – especially Excel
The Tender Management Specialist supports facilitating the RFQ/P/I (tender) process for accounts
across multiple modes and geographies. This role acts as a bridge between the commercial
resources on an opportunity and the procurement, product expertise necessary to win, retain,and/or grow the business of global forwarding revenues and volumes.
KEY ACCOUNTABILITIES
Supports
the RFQ/P/I (tender) qualification process for new and existing customer
opportunities.
•
Indirectly
attends to
pricing teams and inputs from a variety of stakeholders to the
scope
and schedule of a tender
•
Prepare the commercial and operational aspects of the tender, ensuring
all services are
included in the final proposal to the
customer.
•
L
ead collaboration and communication efforts with global stakeholders to optimize
tender
strategy.
•
Collaborates in tracking
risks and propose mitigations alternatives throughout the tender
process.
•
Create professional written responses to RFI’s and RFP’s, addressing client’s
o
bjectives.
•
Ensure timely delivery of compliant and commercially sound
tenders.
•
Consult customers and global network on optimized tender management
practices.
•
Review global pricing with product managers to ensure optimal pricing is applied
for each
lane.
•
Arrange all post bid reviews with leadership and commercial resources, post
contract
award.
