Requisition Id 15354
Overview:
We are seeking a Technical Procedure Coordinator who will oversee the document and procedure activities, as well as processing, maintaining, retrieving, and disseminating documents and records in support of our world class radioisotope production program. This position resides in the Isotope Science and Enrichment DRM group in the Safety, Engineering and Support Section, Nonreactor Nuclear Facilities Division, ISED, at Oak Ridge National Laboratory (ORNL).
Major Duties/Responsibilities:
-Define multi-program document control process requirements and standards complying with nuclear quality programs.
-Responsible for organization documents within the Enterprise Document and Records Management System (EDRM), including identifying, reserving and assigning document numbers and reconciling reserved document numbers.
-Support the creation and maintenance of various documents and perform independent reviews on procedures.
-Provide critical role for nuclear safety basis implementations with coordination of document development, review, approval, issuance, and distribution.
-Coordinate mandatory document reviews and ensure appropriate disposition in EDRM.
-Perform the duties of the procedure writer for administrative procedures as needed.
-Responsible for appropriate and timely posting of documents and procedures of supported organizations.
-Ensure documents are distributed to relevant personnel and obsolete documents are archived according to record retention policies
-Review, verify, and validate documents and records for accuracy, completeness, and adherence to standards, ensuring that they are appropriately indexed and maintained in recordkeeping systems.
-Manage electronic record repositories, oversee the conversion of hard-copy records to electronic records, and coordinating disposition of the hard copies.
-Function as the records management officer (RMO) for the applicable organizations and act as a liaison between Records Management Services and organizational records owners/contacts to facilitate the implementation of records requirements.
-Identify areas for streamlining document-related processes and implement improvements to enhance efficiency and security
-Coordinate with programmers to develop/improve EDRM workflows; set up folder structure for customers; and report issues when they arise.
-Perform testing and ensure compliance with regulatory and information security requirements
-Provide document control and records management training and support to staff members for consistent group operation.
-Work with customers to create or update forms.
-Serve as the document management coordinator (DMC) for supported organizations and attend DMC forums.
-Handles sensitive information, such as proprietary and export control documentation.
-Maintain a strong commitment to the implementation and perpetuation of values and ethics.
-Ensures compliance with environment, safety, health, and quality program requirements.
-Adjusts to changes and reprioritizing of work.
-Displays excellent human relations skills and utilizes good oral and written communication.
-Performs as a team member that has a high volume of activity, displaying characteristics of collaboration, flexibility, and dependability, while ensuring a high degree of accuracy.
-Any other duties assigned that are desired to meet the needs of the project.
-Deliver ORNL’s mission by aligning behaviors, priorities, and interactions with our core values of Impact, Integrity, Teamwork, Safety, and Service. Promote equal opportunity by fostering a respectful workplace – in how we treat one another, work together, and measure success.
Basic Qualifications:
-BS or BA in English, Business, Information Management, or a related discipline.
-A minimum of 2 years of experience with records management and document control activities.
-Experience using Microsoft Office products including Word, Excel and Adobe Acrobat Professional.
Preferred Qualifications:
-Experience in handling non-classified sensitive information.
-Experience with document management and/or product lifecycle management software.
-Writing and formatting procedures.
-Excellent written and oral communication skills.
-Motivated self-starter with the ability to work independently and to participate creatively in collaborative teams across the laboratory.
-Ability to function well in a fast-paced research environment, set priorities to accomplish multiple tasks within deadlines, and adapt to ever changing needs.
Special Requirements:
-L Clearance: This position requires the ability to obtain and maintain a clearance from the Department of Energy. As such, this position is a Workplace Substance Abuse (WSAP) testing designated position. WSAP positions require passing a pre-placement drug test and participation in an ongoing random drug testing program.
-Visa sponsorship: Visa sponsorship is not available for this position.
Security, Credentialing, and Eligibility Requirements:
-This position requires the ability to obtain and maintain an HSPD-12 PIV badge.
-For employment at Oak Ridge National Laboratory (ORNL), a Real ID compliant form of identification will be required.
-Additionally, ORNL is subject to Department of Energy (DOE) access restrictions. All employees must also be able to obtain and maintain a federal Personal Identity Verification (PIV) card as mandated by Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Order 473.1A, which requires a favorable post-employment background investigation.
-To obtain this credential, new employees must successfully complete and pass a Federal Tier 1 background check investigation. This investigation includes a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last year. This includes marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws.
For foreign national candidates:
-If you have not resided in the U.S. for three consecutive years, you are not eligible for the PIV credential and instead will need to obtain a favorable Local Site Specific Only (LSSO) risk determination to maintain employment.
-Once you meet the three-year residency requirement, you will be required to obtain a PIV credential to maintain employment.
About ORNL:
As a U.S. Department of Energy (DOE) Office of Science national laboratory, ORNL has an impressive 80-year legacy of addressing the nation’s most pressing challenges. Our team is made up of over 7,000 dedicated and innovative individuals! Our goal is to create an environment where a variety of perspectives and backgrounds are valued, ensuring ORNL is known as a top choice for employment. These principles are essential for supporting our broader mission to drive scientific breakthroughs and translate them into solutions for energy, environmental, and security challenges facing the nation.
ORNL offers competitive pay and benefits programs to attract and retain individuals who demonstrate exceptional work behaviors. The laboratory provides a range of employee benefits, including medical and retirement plans and flexible work hours, to support the well-being of you and your family. Employee amenities such as on-site fitness, banking, and cafeteria facilities are also available for added convenience.
Other benefits include the following: Prescription Drug Plan, Dental Plan, Vision Plan, 401(k) Retirement Plan, Contributory Pension Plan, Life Insurance, Disability Benefits, Generous Vacation and Holidays, Parental Leave, Legal Insurance with Identity Theft Protection, Employee Assistance Plan, Flexible Spending Accounts, Health Savings Accounts, Wellness Programs, Educational Assistance, Relocation Assistance, and Employee Discounts.
If you have difficulty using the online application system or need an accommodation due to a disability, please email: ORNLRecruitingornl.gov.
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This position will remain open for a minimum of 5 days after which it will close when a qualified candidate is identified and/or hired.
We accept Word (.doc, .docx), Adobe (unsecured .pdf), Rich Text Format (.rtf), and HTML (.htm, .html) up to 5MB in size. Resumes from third party vendors will not be accepted; these resumes will be deleted and the candidates submitted will not be considered for employment.
If you have trouble applying for a position, Apply ORNLRecruitingornl.gov.
ORNL is an equal opportunity employer. All qualified applicants, including individuals with disabilities and protected veterans, are encouraged . UT-Battelle is an E-Verify employer.
