Date Posted: 09/26/2025
Req ID: 45313
Faculty/Division: UofT Scarborough
Department: UTSC:Dept-Physical & Environmental Sci
Campus: University of Toronto Scarborough (UTSC)
Position Number: #
Description:
About us:
The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.
The Department of Physical & Environmental Sciences is built on a strong foundation of dedicated staff and faculty. This Department is a multidisciplinary unit comprised of four primary groups: Chemistry, Environmental Science, Environmental Studies and Physics & Astronomy with faculty who are engaged in vital research to better understand our environment. This Department is a place where diversity fuels innovation. Discover a campus filled with energy, culture and world changing ideas and facilities. Discover the University of Toronto Scarborough.
This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities .
Your opportunity:
Under the direction of the Manager, Academic Programs Administration, the Graduate Administrator, Professional Programs provides full administrative support services for graduate programs and courses in the Department of Physical & Environmental Sciences. The Graduate Administrator will provide direction and support to prospective and incoming students, current students and faculty for graduate-related issues such as recruitment, admission and program requirements, course administration support, registration, scholarships and awards, degree progression and graduation. In addition, the incumbent supports and coordinates all activities related to students’ progress and experience in the program that both attracts and retains a high-caliber student population.
Your exceptional organizational, communication and customer service skills will enable you to proactively engage and support our students, faculty and staff in the delivery of our diverse and growing portfolio of Graduate programs.
This is an excellent opportunity to join our dynamic and dedicated team that values new ideas and initiatives and the teamwork required to see those ideas become reality.
Your responsibilities will include:
-Advising students on program and/or course matters by providing options and consequences incorporating personal circumstances impacting academic success and an understanding of an individual's background
-Providing detailed information on program and/or course eligibility requirements, procedures, policies and deadlines
-Coordinating program schedules with stakeholders
-Determining logistical details and activities for events and/or programming
-Researching potential target markets to inform recruitment plans
-Coordinating the recruitment of teaching assistants, course instructors, sessional lecturers and/or stipend instructors
-Determining logistical details required for the execution of admissions processes
-Planning and estimating financial resources required for programs and/or projects
Essential Qualifications:
-Bachelor's Degree or acceptable combination of equivalent experience.
-Minimum 4 years of recent and related experience in graduate program administration and student services in a post-secondary environment
-Experience coordinating scholarships, fellowships and awards
-Experience with planning and coordinating workshops, sessions and general events
-Advanced proficiency with Microsoft Applications (Outlook, Power Automate, SharePoint, PowerPoint, Excel), student relational databases (e.g., ROSI, Acorn, Degree Explorer or comparable software) and creative software for content creation
-Ability to accurately interpret policies and guidelines with the ability to recommend and/or develop relevant processes and procedures changes within scope of duties
-Experience working in a fast-paced environment with the ability to ability to meet tight- deadlines by effectively prioritizing, multi-tasking and organizing assigned work; despite repeat interruptions
-Self-motivated with the ability to independently troubleshoot for the purposes of resolving routine issues within the parameters of policies and past practices
-Demonstrated experience using spreadsheet and other software to streamline and automate data collection, sorting, analyzing and presenting information in both graphical and numerical formats
-Demonstrated experience maintaining and updating website information/graphics.
-Strong analytical skills with the ability to analyze data from various sources for the purposes of generating various reports
-Excellent communication (verbal and written) skills with the ability to provide clear and accurate information in a diplomatic and tactful manner
-Superior customer service and interpersonal skills with the ability to patiently and effectively support students, faculty members and other key stakeholders
Assets (Nonessential):
-Advanced skills with ROSI/ACORN, Degree Explorer, or other similar enterprise database solutions/CRM systems
-Familiarity with Quercus or other Post-Secondary Course management system
To be successful in this role you will be:
-Adaptable
-Communicator
-Multi-tasker
-Organized
-Responsible
-Team player
NOTE: The position is eligible for AWA after being 6 months in the position. The incumbent is expected to work on-site 5 days a week for the initial 6 months, and will switch to 4 days on-site and 1 day remote work.
Closing Date: 10/08/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 -- $81,312. with an annual step progression to a maximum of $103,986. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged , and their lived experience shall be taken into consideration as applicable to the posted position.
